Premier Investment Corporation

TSE code 8956

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  3. Privacy Policy

Handling of Personal Information

Last modified: May 30, 2017

Premier Investment Corporation (PIC) has prepared the following policy regarding handling of personal information (hereafter, the "Privacy Policy"), in an effort to appropriately manage, use and protect personal information.

1. Basic Policy

Under the philosophy of respecting the personalities of individuals, PIC shall comply with the Privacy Policy (hereafter, the "Policy") as well as the Act on the Protection of Personal Information (Act No. 57 of 2003, as amended; hereafter the "Act") and other relevant laws and regulations, in order to cautiously and appropriately handle personal information it has obtained.
Please note that, of the personal information, the Policy does not cover the Social Security and Tax Numbers (the individual numbers as defined in the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure (Act No. 27 of 2013, as amended). For the handling of the Social Security and Tax Numbers, please refer to the Policy on the Social Security and Tax Numbers PIC has established separately.

2. Collection of Personal Information

(1) The personal information PIC collects mainly relates to its unitholders and other holders of the securities it issues. In addition, PIC may collect personal information related to those who consider purchasing securities it issues, tenants of its investment assets, and other individuals or entities it conducts business with.
(2) In collecting personal information. PIC shall do so through legitimate and fair methods and only to the extent necessary for achieving the purposes of use specified in the next section.

3. Purpose of Use of Personal Information

(1)PIC shall use personal information for achieving the following purposes:

1) Exercise of rights by the holders of securities PIC issues and fulfillment of the obligations of PIC, pursuant to the Act on Investment Trusts and Investment Corporations (Act No. 198 of 1951, as amended; hereafter, the "Investment Trusts Act") and the Companies Act (Act No. 86 of 2005, as amended; hereafter, the "Companies Act")
2) Implementation of measures to facilitate smooth relationships between PIC and the unitholders, its stakeholders
3) Administration of information on unitholders, including preparation of the unitholders registry pursuant to the Investment Trusts Act, preparation and filing of various reports, etc. pursuant to the Investment Trusts Act, the Financial Instruments and Exchange Act (Act No. 25 of 1948, as amended), the Companies Act and other relevant laws and regulations as well as preparation of the unitholder's data
4) Responses to inquiries or requests for materials from those considering purchase of the securities issued by PIC and other people, and contact with such persons
5) Issuance of corporate bonds and investment units
6) Acquisition of investment properties by PIC, research before acquisition and investigation of acquisition, collection of potential purchasers of PIC's investment properties, etc.
7) Implementation of tasks related to leasing of PIC's investment properties, understanding of their leasing status, and collection, statistics and analyses of data regarding leasing
8) Registration procedures
9) Other use as necessary to facilitate the appropriate and smooth implementation of tasks related to PIC
10) Provision of personal information to third parties as needed to achieve the purposes of use described in the above items
(2) Unless otherwise permitted by laws and regulations, PIC will not use the personal information beyond the scope that is necessary for achieving the purposes of use stated above.

4. Provision of Personal Information to Third Parties

Except where permitted by laws and regulations, PIC shall not provide personal information to any third party without obtaining the prior consent of the individual.

5. Security Management Measures

PIC shall take appropriate security management measures in order to prevent losses, falsification and leakage, etc. of the personal information it collects.

6. Procedures for Requesting, etc. Disclosure, etc. of Personal Information

The following procedures shall be taken when a person wishes to request notification of purpose of use of his or her personal data that PIC owns pursuant to Article 24-2; or disclosure, correction, addition or deletion or request for suspension of use or provision to third parties (hereafter, the "requests, etc. for disclosure, etc.") of his or her personal data that PIC owns pursuant to Articles 25-1, 26-1, 27-1 or 27-3.

(1) Requests, etc. for the disclosure, etc. of personal information shall be made to the asset management company indicated below:
Name Premier REIT Advisors Co., Ltd.
Address Shinagawa Season Terrace 6F 1-2-70 Konan, Minato Ward, Tokyo 108-0075
Phone +81-3-6630-4611 (Main)
Hours of operation 9:00 am – 5:00 pm Japan Standard Time (weekdays only)

As for correction, addition or deletion of matters recorded in the register of unitholders, requests shall be made to the transfer agent indicated below:

Name Stock Transfer Agency Business Planning Department Sumitomo Mitsui Trust Bank, Limited
Address 2-8-4 Izumi, Suginami Ward, Tokyo 168-0063
Phone 0120-782-031 (tell-free)(within Japan)
Hours of operation 9:00 am – 5:00 pm Japan Standard Time (weekdays only)
(2) To request, etc. for the disclosure, etc. of personal information, please do so by sending or bringing the request form designated by PIC along with an identification material (original or copy of certificate of registered seal, driving license, abstract of family register, residence certificates, insurance certificate of the National Health Insurance, etc., pension handbook or passport, etc.)
Furthermore, when such a request is made through a proxy, please also submit a power of attorney (or a certification document for a legal representative), a certificate of registered seal of the consignor (issued within 6 months) and the above-mentioned identification material to identify the proxy.
(3) With regards to requests, etc. for the disclosure, etc. of personal information, PIC will make investigations or other arrangements without delay and send responses via a postal mail as a rule. Even if the request is made through a proxy, PIC may respond directly to the requesting person.

7. Contact for Inquiries or Complaints

Inquiries or complaints resolutions regarding handling of personal information by PIC shall be made to the contact indicated below:

Name Premier REIT Advisors Co., Ltd.
Address Shinagawa Season Terrace 6F 1-2-70 Konan, Minato Ward, Tokyo 108-0075
Phone +81-3-6630-4611 (Main)
Hours of operation 9:00 am – 5:00 pm Japan Standard Time (weekdays only)

When receiving complaints regarding handling of personal information, PIC will respond appropriately and promptly within a reasonable time in cooperation with the asset management company and the transfer agent.

8. PIC may revise the Policy as necessary. Please check the date of last revision.

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